Information Policy

The National Youth Arts Trust (hereafter NYAT) is registered with the Charity Commission in England as a Charitable Incorporated Organisation - Registered No. 1152367.
Principle Office: c/o The Furniture Practice, 31 Pear Tree Street, London, EC1V 3AG
http://www.nationalyouthartstrust.org.uk
NYAT is committed to safeguarding the privacy of the applicants and beneficiaries of all our charitable activities. This policy explains how we will treat your personal information.
The NYAT information policy applies to the information collected through our bursary application service, youth theatre projects, social networking sites and any communication via email, telephone or post between the public and NYAT.
We are the Data Controller of personal information that this policy applies to under the Data Protection Act 1998.
Everyone responsible for using data has to follow strict rules called ‘data protection principles’. NYAT operates using these data protection principles and ensures the information you provide us is:
  • used fairly and lawfully
  • used for limited, specifically stated purposes
  • used in a way that is adequate, relevant and not excessive
  • accurate
  • kept for no longer than is absolutely necessary
  • handled according to people’s data protection rights
  • kept safe and secure
  • not transferred outside the UK without adequate protection

What information do we collect and how is this information used?
For beneficiaries
Personal information is collected by NYAT if you apply to take part or enquire about one of our charitable activities.
Primarily, personal information is collected through an application form, if you are applying for an NYAT music, dance or access bursary. We also ask applicants to send us copies of documents which help support any claims made in the application form.
Personal information a bursary applicant discloses is used by a sub-committee of the National Youth Arts Trust Board of Trustees, supported by associates from the Associated Board of the Royal Schools of Music (ABRSM) and the performance sector. This sub-committee is responsible for awarding bursaries and will use the applicant’s information to assess if they should be granted financial help.
Our bursaries are designed to specifically impact those whose financial circumstances inhibit their access to solid training opportunities in the arts; this is why we ask applicants to disclose more sensitive information to assess if the applicant meets the charity’s financial criteria.
We ask applicants to fill in our Equal Opportunities Monitoring Form alongside their bursary application to the Trust, so we are able to better establish if any groups, communities, or regions are under-represented. Any information provided on this form will be used for statistical purposes only, be treated as strictly confidential and will not be seen by anybody directly involved in the bursary selection process.
Successful and unsuccessful bursary application information is kept for a certain length of time, so if you apply again, we know you have applied for a bursary application before. Keeping application information also helps us to review our bursary application service, allowing us to continue improving our service for future bursary applicants. All bursary application information will be kept strictly confidential and will never be passed onto any third parties.
If you apply or audition to take part in one of our youth theatre projects, personal information will be collected to ensure we have a record of your participation and to also ensure we have emergency contact details during your participation.
If you have been selected by your school to take part in one of our charitable activities, any personal information the school provide will be collected to ensure we have a record of your participation.
Email, postal and telephone correspondence with NYAT and any information you share, is also kept on file, but never passed onto any third parties. Information of this type is kept, to help us ensure we are providing the best service possible; for example, we might contact you again if there are particular opportunities that might be of interest to you. Keeping information on file, helps us understand where the need is greatest in regards to the performing arts, so we can better meet and address those needs.
If an applicant is successful in receiving an NYAT bursary or takes part in one of our other projects, certain information they provide (such as a testimony or photograph) may be utilised in our fundraising activities and appear on our website and social networking sites.
In the rare occurrence where we have to pass on specific information to organisations which is necessary to carry out NYAT’s activities, the persons in question will be informed. For example, if we are working with a partner organisation such as LAMDA, when organising our open days to accredited drama schools, names and ages of the participants may be passed onto LAMDA, to help evaluate the open day.
For Supporters
Personal information is collected by NYAT if we have received a donation from you. Email, telephone and postal correspondence with NYAT and any information you share, is also kept on file, but never passed onto any third parties. Information of this type is kept, to help us ensure we are providing the best service possible; for example, we might contact you if we need a gift aid declaration from you.
Donations made online, are collected via reputable donation sites – PayPal and BT my-donate, who have their own security services, which NYAT has no control over. Please note that use of these third party payment services may result in your personal information being transferred outside the European Economic Area (EEA), please refer to the individual website’s terms for confirmation of each Information and Privacy policy. NYAT cannot be held responsible for any loss or damages when using these sites.

How we store your personal data
All electronic information you send to us is stored on secure servers, and any hard copies of personal information, i.e. a bursary application form, is securely filed.
We do our best to protect your personal data, but cannot guarantee the security of your data transmitted over the internet or via post; any transmission is at your own risk. We use robust security features on our computer systems to try to prevent unauthorised access to any information stored.
We do however, have a legal obligation to disclose your personal information if required for law enforcement and legislative obligations.

Links to and from our website
The National Youth Arts Trust website contains links to and from the websites of our partner networks, advertisers and affiliates. If you follow a link to any of these websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies. Please check these policies before you submit any personal data to these websites. This information policy, only applies to the National Youth Arts Trust.

Cookies
Like most websites, our site uses small data files stored on your computer called cookies. By using our website you consent to our use of cookies. Using cookies helps us improve the website and our services.

Your rights
You have the right to ask us not to process your personal data for marketing purposes. We will usually inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes. You can exercise your right to prevent such processing by checking certain boxes on the forms we use to collect your data. You can also exercise the right at any time by contacting us at admin@nationalyouthartstrust.org.uk

Access to information
The Data Protection Act 1998 gives you the right to access information held about you. Your right of access can be exercised in accordance with the Act. Any access request may be subject to a fee of £10 to meet our costs in providing you with details of the information we hold about you.

Changes to our information policy
As we continue improving our services we may update this policy. Any changes we make to our information policy in the future will be posted on this page.
If you have any questions or concerns regarding the National Youth Arts Trust’s information policy, please do not hesitate to contact us: admin@nationalyouthartstrust.org.uk